Board of Directors Meeting Minutes
July 8, 2004

Attending:

• Mark Alberstat
• Tom Daly
• Ed Dyer
• Marilyn MacDonald
• Bill Matheson
• Tanya Moxley
• Jeff Warnica
• Chris Watt
• Andrew D. Wright

Regrets:

• Bernie Hart
• Reg Hody
• John McKay

Minutes of Previous Meeting (June)

Under section 5, Fenwick Towers should be "Fenwick Tower"

Moved by Tom Daly that the minutes be accepted as amended. Seconded by Jeff Warnica. Motion carried.

Board Retreat

It has been 4 years since the last major Chebucto planning and discussion meeting. A report was delivered by Planning Committee member Tom Daly. The committee brought forth a recommendation that each board member to come up with three specific questions they feel would be most important to ask the Chebucto membership. Board members are asked to submit their questions via e-mail to Tom Daly by Tuesday, July 13th if possible.

The committee also provided some suggestions for a meeting facilitator and goals.

HRM CAP Account Proposal

The Executive provided a proposal of hosting and cooperation terms for HRC@P. Moved by Tom Daly that the terms be offered to HRC@P as presented. Seconded by Ed Dyer. Motion carried with one abstention.

WiFi Update

A printed report frm John McKay was delivered relating to WiFi equipment.

Moved by Tanya Moxley, seconded by Tom Daly that Andrew Wright and the Chebucto technical committee be authorized to cooperate in a small WiFi configuration to develop and test a secure managed wireless network with account management. Motion carried.

Committee Reports

Technical Committee

The mail volume has increased by approximately 25% since the last discussion some months ago. This is due primarily to an increase in spam, but e-mail viruses have been on the increase as well. Improvements to spam filtering have been an ongoing task.

Finance Committee

Bernie Hart distributed a financial report.

Moved by Tom Daly that the Executive be authorized to establish a $10,000 line of credit through the Credit Union Atlantic. Seconded by Mark Alberstat. Motion carried with one abstention.

Policy Committee

No report.

External Committee

The Chronicle Herald and the Daily News have both printed supplements supporting Chebucto's 10th anniversary promotional efforts. Anecdotal evidence suggests that this has helped to raise Chebucto's public profile. More action is required to build public awareness and increase Chebucto's membership.

Chebucto has submitted an application for a booth at the upcoming Word on the Street festival. We intend to cooperate with HRC@P for WOTS this year.

Dalhousie is slated to feature Chebucto in their newsletter in the near future.

Internal Committee

Nothing to report. Concerns were expressed that the Internal Committee may be inactive at this stage.

Other Business

It was suggested by Jeff Warnica that committee chairs make an effort to submit reports online.

Adjournment

Moved by Bill Matheson. So Declared.

Next Meeting: August 5, 2004. 6:30 PM, Colloquium Room