Board of Directors Meeting Minutes
November 13, 2008
Attending:
- Bernie Hart
- Marilyn MacDonald
- Jim MacLennan
- Bill Matheson
- Kent Murray
- Mary Rigby
- Johnathan Thibodeau
- Joe Thomas
- Andrew D. Wright
Regrets:
- Richard Connolly
- Max Russell
- Alan Turner
Absent:
Minutes of last meeting
Meeting was called to order at 6:35 pm.
Minutes of the previous meeting had been circulated by
email. Motion to approve made by Joe, seconded by
Marilyn. Passed.
Committee Reports
Financial Report
In Alan's absence Andrew presented the financial report
for October. Members present reviewed it along with
a chart Bernie compiled concerning the funds which will
accrue from increased membership fees if the membership
remains stable.
Income for October 2008 was $10748 and the expenditure was
$10637. As of 31 October total income for this year was $84296
while expenses incurred during the ten months were $82274.
Both these figures are less than those for the same period in
2007, at the end of October 2007 the revenue was
$90323 and expenses were $96886.
If all present members renew their membership at the new rates
the increased revenue would be $15,075. Additional members
are absolutely necessary. Without cashing GICs both last year
and this year we would not have been able maintain the services.
About 75 letters requesting assistance through donations were
sent out in two batches this fall. Several envelopes have been
returned due to out-of-date addressing. One positive response
has been received.
Joe reminded members present that providing specific
lists of needs and a firm budget is useful as exemplified by
Emera's response to Chebucto's request earlier this fall.
In that case $1000 was received and used directly for the
purchased noted in the budget.
Bill is reviewing membership data from Andrew's files and will
plot the location of present metro area members. This should
provide a good perspective on where members live and areas
that might be targeted for additional members.
Technical Report
Johnathan presented a short report. He noted the wifi system in
both Spencer House and the private house are functioning well.
Members of Chebucto who forward their mail though Eastlink
have been experiencing mail service problems. The security system
used by Eastlink was targeting email from Chebucto as spam and
either deleting it or delaying it. Johnathan is monitoring the situation.
Positive Aging Grant
After some discussion on applying for grant funds with the Seniors
Secretariat again is was decided that yes it was an area of interest
Chebucto should concern itself with. Joe moved that the Board ask
Marilyn to handle the application for the presently advertised grant
which provides for up to $10,000. Bill seconded it. Passed.
Promotional Activities
Volunteer Conference at the Dartmouth Holiday Inn. Bernie will
attend and will have a display table for Chebucto there on Friday
and Saturday 21 and 22 November.
The Other Home Show at Scotia Square in Halifax. Chebucto has
an advertisement in the special local newspaper printed for the
National Housing Week, and a display table with access to
electricity at the exhibit area set up in Scotia Square from
11:00am - 3:00pm Thursday 20 November. Mary, Alan and
Andrew will attend. Bernie may be able to be there for the early
part of the day.
Andrew suggested a 100 copies of the flyers should be printed
for use on the two events and for the office. Mary will arrange
to have copies of both flyers and a few posters printed.
Planning Session
After a short discussion of the need to take time and look at
the future of Chebucto as a Board, it is was decided to meet
and focus on this topic on the evening of Thursday
January 8, 6:30 pm.
Other Business
A number of computers and monitors were moved out of
the office last Saturday. Andrew and Johnathan have been
able to rearrange the office space since then.
Next Meetings
The next regular meeting date will be Thursday 11 December.
6:30 pm.
Special Focus Board Meeting:
The meeting of January 8, 2009 will be used
as a focused planning session. It will start at
regular time 6:30 pm. All Board
members are urged to attend.
The meeting was adjourned at 7:45 pm.
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