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November 16, 2006 Board Minutes

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Board of Directors Meeting Minutes
November 16, 2006

Attending:

Bob Adams
Ed Dyer
Bernie Hart
Bill Matheson
Kent Murray
Alan Turner
Andrew D. Wright

Regrets:

Richard Connolly
John McKay
Heather Townsend
Marni Tuttle

Absent:

James MacLennan

Guest:

Marilyn MacDonald

Call to order

Meeting was called to order at 6.40 pm. There were no minutes of previous meetings for approval.

Financial

Only one copy of the statement prepared by Marni before last week's (cancelled) meeting was available. Andrew summarized that year to date overall we had spent approx. $3300 more than we had taken in.

CVI

This volunteer support organization has lost its federal funding. The province is picking up the slack and wants us to host and maintain the website. This would mean a new income stream for us. Bob and volunteers would set it up and maintain the website. Bill was concerned at contracting and receiving money for work done by volunteers who could let us down. Ed pointed out that all of our early work was done this way. It was moved that we would further explore this and try to go ahead. Passed.

October planning session

We made an approach to Waterfront Development Corporation and the Port Authority - it was passed up to their senior people. Suggested that we ask for a donation - say $5000 - to put their name on the webcam site.

Wireless

Two nodes in the Fenwick footprint are signed up. We are looking at making directional antennae for them to improve the signal from Fenwick. We have received old computers free and can make them into approx. 12 nodes. Catherine Peart suggests Eastlink may be interested in helping us as we may reach areas which are uneconomical to them (and good PR for them).

Outreach

We can't really go out to the community until we are up and running and have something to show.

Technical

Volume of spam has shot up recently - we were getting more than our filters could handle - we adapted old computers to work as filters but did not fully solve problem. Had to buy new hardware - new filter processes 4 times as fast as our existing best. Problem solved but we need to reorganize to prepare for future increases. We have had problems building our large mailbox capacity. Still working on it.

Replacement Director

We are still looking for candidates (for an 18 month term). Suggestions will be appreciated.

Other Business

Meeting adjourned at 8.05pm

Next meeting December 14 at 6.30pm

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