Board of Directors Meeting Minutes
January 8, 2004
Attending:
- Mark Alberstat
- Ed Dyer
- Bernie Hart
- Reg Hody
- Marilyn MacDonald
- Bill Matheson
- John McKay
- Jeff Warnica
- Chris Watt
- Andrew D. Wright
Absent:
- Joan Jones
- Gerard MacNeil
Guest:
Call to Order
Meeting called to order by Marilyn MacDonald.
Minutes of December 4, 2003 Meeting
Moved by Bernie Hart that the minutes be approved as amended.
Seconded by John McKay. Carried with two abstentions.
Meeting dates
Meetings for 2004 will be held on the first Thursday of each month
except where that date corresponds with a public holiday.
Canadian Volunteer Initiative/Nova Scotia
Following discussion Chebucto is entering into the first stage of
a partnership with the Canadian Volunteer Initiative. Becky Mason, the
executive director of CVI/NS, described the activities and role of the CVI
network, and opportunities for Chebucto to participate further.
Staff Matters
Johnathan Thibodeau is continuing his full-time commitment to
Chebucto for January through April. Jason McNeil has started his spring
work term in the Chebucto office.
Chebucto is in the process of switching from Ceridian to ADP.
Andrew Wright proposed that Chebucto begin by setting up Jason McNeil for
payroll through ADP, and when it is clear that the system is functional
move the remaining office staff.
Moved by Chris Watt that the Board direct the Office Manager and
Treasurer to actively pursue the transfer plan as presented. Seconded by
John McKay. Motion Carried with one abstention.
PIPEDA Compliance/Privacy Officer
Chebucto is engaged in ensuring that all services and records are
in compliance with PIPEDA. A proposed 2004 web site Terms and Conditions
document and Privacy Policy were submitted by Andrew Wright.
Moved by Chris Watt that both the Terms and Conditions and Privacy
Policy be adopted for use. Seconded by Reg Hody. Motion Carried.
Bill Matheson has agreed to serve as the Chebucto Privacy Officer,
effective January first. Moved by John McKay that this appointment be
ratified. Seconded by Bernie Hart. Motion Carried with one abstention.
CCN Tenth Anniversary
The External committee has been involved in discussion of ways in
which Chebucto could celebrate its tenth anniversary.
Andrew Wright suggested that Chebucto should organize an event
involving the Dalhousie community. Marilyn MacDonald volunteered to follow
this up.
John McKay suggested that we specially invite long-term members to
an event related to the AGM.
Marilyn MacDonald suggested that Chebucto arrange a primary tenth
anniversary event in June, corresponding to the actual Chebucto launch in
1994.
Committee Reports
Technical Committee
Chebucto's new main server is up and running. Numerous other
activities are underway.
Finance Committee
Chebucto finished the year of 2003 in good financial shape. A
detailed report was submitted by Bernie Hart.
Policy Committee
The Policy committee is involved in PIPEDA compliance (see item
above).
External Committee
Nothing to report.
Internal Committee
Nothing to report.
Other Business
Andrew Wright pointed out that for the first year since 1996
Chebucto experienced a net increase in membership during 2003.
Marilyn MacDonald passed on the best wishes of ex-Board member
Jamie Carroll to the current organization.
Adjournment
Moved by Bernie Hart that the meeting be adjourned. So declared.
Next Meeting February 5, 2004.
![[PayPal]](https://www.chebucto.ns.ca/Icons/paypal2.gif){kind=icon}
